AUTOMATION WORKFLOWS

Automation workflows, built in Covington.

Once the front of your business runs properly, we go after the jobs that quietly eat your week. If you do the same steps every time, it can be a button.

If it takes judgment it stays with you. If it just takes patience, it should not.

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THE KIND OF THING

Off your desk, every week.

  • Attachments pulled out of email, filed, and typed into a spreadsheet
  • A calendar that fills itself from the same three senders
  • Reports that build themselves on a schedule
  • The thing you re-check every month, checked automatically

THE IDEA, DRAWN

A desk buried in paperwork: loose invoices, sticky notes and folders stacked around the keyboard.Illustration
What the repeating work looks like when it is done by hand.
The same desk cleared: an open laptop, a coffee cup, and the paperwork gone.Illustration
What it looks like when the same work runs by itself.

THE HARD END

Some work is repetitive and technical.

Data arrives in a particular format. It has to be checked against rules where being wrong is expensive. Today someone qualified sits there doing it by hand.

That gets automated too. The file lands, it is read, it is validated against the model that actually governs it, and what is wrong comes back with the reason why. Nobody has to be in the loop.

MEASURED

What this work has actually been worth.

~4 months

zero to a live production platform, ~90,000 lines

~50,000

spreadsheet formulas checked in one day; one error was worth a third of a month's revenue

100%

of records verified automatically, none skipped

~80 hrs/yr

returned on a single document inbox

WHAT WE WORK WITH

What this is built out of.

It works with where your files already live and the tools you already pay for, it tells you when something fails instead of failing quietly, and it is plain enough that somebody else could take it over.

See the tools and platforms

Everything below is in use in something we have built, not a list of things we have read about.

The work itself
Documents and PDFs pulled out of email, read, filed, checked against rules, and handed to whatever you already use
Out of spreadsheets
Excel and Sheets processes rebuilt as real applications with a database behind them, so two people cannot hold two versions of the truth
Where your files already live
Microsoft 365 and SharePoint · Google Sheets · plain shared folders
Plumbing
Webhooks, REST APIs, and jobs that run on a schedule, with monitoring, because the dangerous failure is the quiet one
Checking
Validation against the rules that actually govern the data, and a record of what failed and why rather than a red cell somebody has to interpret

QUESTIONS WE ACTUALLY GET

What can actually be automated?
The test is simple. If you do the same steps every time, it can be a button. If it takes judgment, it stays with you. Most businesses have more of the first kind than they think.
Do I have to change the software I use?
Usually no. We build around the tools you already run, and only suggest replacing something when it is genuinely in your way.
Is a person still in control?
Always. Your people approve what ships and what gets sent. The machine does the volume; you keep the authority.
What does it cost?
You get one fixed number first. We start with the piece that pays for itself fastest, and when it proves out, the next one connects to it.

START

Request a 20-minute call.

Tell us the part of your business that runs on somebody's memory and a spreadsheet. We'll tell you the one system worth building first, and what it costs, as one number.

No deck, no pitch, and if we're not the right fix, we'll say so.

We read every one. Expect a reply within a business day.

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